Job Description

Job Requisition ID: 47079 
Closing Date: 06/06/2025
​Agency:  Department of Children and Family Services
Class Title: OFFICE COORDINATOR - 30025 
Skill Option:  Keyboarding 
Bilingual Option:  None
Salary: Anticipated Starting Salary (Eff 7/1/25) $4,128/monthly (step 1b); Full Range $4,128 - 5,450 monthly
Job Type: Salaried
Category: Full Time 
County: Williamson
Number of Vacancies: 1
Bargaining Unit Code:  RC014
Merit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under direction of the Assistant Deputy General Counsel, performs technical, secretarial, and specialized support functions for professional legal staff; exercises judgment in conducting extensive searches to respond to inquiries, utilizing general knowledge of agency rules, regulations, and operations; organizes, maintains, and controls access to the administrative and confidential files for the Termination of Parental Rights in an accurate and easily retrievable manner; performs advanced word processing functions, such as developing form letters, templates, glossaries, and archives; gathers information for report preparation; uses spreadsheet/database applications to generate reports; answers and screens phone calls.

Essential Functions

• Serves as Secretary to the Assistant Deputy General Counsel for Southern Region
• Organizes, maintains, and controls access to the administrative and confidential files for the Termination of Parental Rights in an accurate and easily retrievable manner
• Performs advanced word processing functions, such as developing form letters, templates, glossaries, and archives
• Answers and screens phone calls for priority, necessity, and importance
• Schedules appointments for legal screening
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience
• Requires the ability to keyboard accurately at 30 wpm

Preferred Qualifications

• 2 years of experience in an office setting applying knowledge of office practices, procedures, and programs
• 2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation
• 2 years of experience in an office setting applying working knowledge of the logic of computer programs
• 2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenance

Conditions of Employment

1. Requires ability to pass a background check.
2. All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. The Office of Legal Services works in a supportive capacity to ensure Departmental adherence to all applicable laws, statutes, regulations, and court orders. 

Work Hours: Monday - Friday 8:30 AM - 5:00 PM
Work Location: 2309 W Main St Marion, IL 62959-1187
Agency Contact: Michael Bernardy
Email: Michael.Bernardy@illinois.gov (for questions only)
Posting Group: Office & Administrative Support; Legal, Audit & Compliance

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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