Job Description

Job Title: Coordinator of Administration

Department: Administration

Status: Full Time

Job Summary:

The Coordinator of Administration will perform diverse assistant duties and administrative functions in support of Executives. A high level of initiative and sound decision making will be critical. This is a fast paced-environment and requires excellent organizational skills and the ability to effectively handle multiple priorities.

Responsibilities:

• Assist Senior Vice President of Administration.
• Assist with insurance and legal matters company wide.
• Initial review of all company contracts.
• COI (Insurance Certificate) management.
• Business insurance claim management.
  • Acts as a resource and point-of-contact for IT matters.
  • Develops and maintains a relationship with key vendors and clients.
• Manages any special projects on behalf of the Senior Vice President.
  • Act as Senior Vice President’s representative to independently handle calls or face-to-face matters.
• Composes and prepares confidential correspondence, reports, and other complex documents.
  • Maintains confidentiality of all corporate, personnel, and research matters.
  • Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the Senior Vice President.
  • Communicates clearly and in a professional manner with all employees on behalf of Senior Vice President.
  • Answer all relevant phone calls promptly and courteously and serve as reception back-up.
• Secures business travel arrangements.
  • Other duties as assigned.

Requirements:

• Must have strong people-focused element to this role by liaising with clients, vendors, and other partners.
• Problem-solving and creativity.
  • Experience of working in a busy, high pressured environment.
  • Excellent oral and written communication skills.
  • Pro-active and show initiative.
  • Familiarity of Word and Excel.
  • Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.
  • Flexibility, working on weekends and evenings.

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