Job Description

The Grove at Canopy, Tallahassee Assisted Living and Memory Care Community, is seeking a dynamic and team oriented Business Office Manager. The ideal candidate will have strong AR/AP skills and be able to multitask in a face paced environment. Compensation based upon experience. 

POSITION SUMMARY  

Coordinates and manages financial operations (AP/AR) for the Community. Responsibilities include, but are not limited to: ensuring the proper implementation of sound internal controls; interfacing with the Executive Director and the Department Managers to effectively manage the budget and help identify financial areas which may need attention; generation and maintenance of accurate financial statements and accounting records. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

 Prepares and monitors all monthly billing and collection processes utilizing established policies, procedures and tracking systems.

• Oversees cash controls including the depositing and posting of cash receipts before the 10 th of the month.
• Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable.
• Ensures appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Processes the monthly invoices for Residents by the 3 rd week of the month.
• Maintains resident, vendor and financial accounting files.
• Assists in the preparation of the annual financial budget, and annual audit schedules.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records and reports.
• Oversees payroll and Team Member paperwork including new hire and Change forms.
• Conducts New Hire Orientation and ensures all team members receive State required trainings.
• Ensures AHCA Roster is up to date with current Employee Census (Florida)
• Other duties as assigned.
• Bachelors degree in Accounting with one year of experience as an Accountant, or Associates degree in Accounting with two to three years of experience preferred.

  SUPERVISORY RESPONSIBILITIES  

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.

  QUALIFICATIONS

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Educational Requirements and Experience :

 Bachelors degree in Accounting with one year of experience as an Accountant, or Associates degree in Accounting with two to three years of experience preferred.

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